The patient files area is where all patient information and treatments are entered
and stored. It may help to think of it as a very large and powerful virtual filing
cabinet. Patient’s files are kept in the cabinet in alphabetical order with each
file being automatically assigned a unique reference number when the file is first
Each patient has one master file.
All treatment records and information carried out on that patient are stored within
that patient file.
All treatment records refer to that particular course of treatment for that patient
on that treatment date.
A patient file can have many treatment records on many different dates.
A patient may have had a new set of dentures made by you several years ago. At that
time you will have created a patient file for that patient and entered a treatment
record for the new dentures you made.
Today the patient returns for a reline on the lower denture. To enter the new reline
treatment you will search for the existing patient file, making sure you confirm
relevant details with the patient, open the file and create a new treatment record
in which you record the reline treatment details. At the end of the reline treatment
you complete and close the treatment record for the reline.
This now means the patient has two treatment records associated with their patient
File Structure Schematic
Joking aside, now you have a bank of patient’s files and records of their treatments.
You can now perform very powerful analysis on your patients and treatments which
can produce a snapshot of your practice as well as perform other useful tasks that
will help your practice grow and flourish.